CCHARC is now an affiliate of Providence
Please watch this brief message from Karen Adams-Gilchrist, President & CEO, Providence and President & CEO, Charles County HARC:
Welcome Packet Links:
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Below are some answers to many of the questions you may have. Click on the + button to open the answer to each question.
If you have any additional questions, you may email them to email@example.com.
The integration period is a time to look at the way each organization operates – this includes all our systems, processes, policies and procedures – to ensure everything is aligned to best support our mission. Staff who are knowledgeable about key aspects of the operations of both organizations will play an important role in the evaluation process. Ultimately, the integration process is complete when CCHARC is fully merged and consolidated into Providence.
We expect the integration process will take several months. Our goal is to complete the process by the end of this fiscal year, June 30, 2023.
Yes. During the integration period, you are an employee of CCHARC. Once the merger is complete, you will become an employee of Providence.
Yes, it will change. As of February 15, 2023, Charles County HARC will operate as an affiliate of Providence under the Providence name. Upon completion of the integration phase the CCHARC name will cease to exist and will become Providence.
We anticipate minimal impacts to your job during the integration period. You will begin to see company-wide communications from Providence to understand Providence’s vision and values and some work to begin the process of onboarding you to Providence. Some staff may also participate in our evaluations of systems, processes, policies and procedures to ensure everything is aligned to best support our mission.
Being an Employer of Choice is one of Providence’s key strategic priorities. We know our mission isn’t possible without you and every member of our team, and we believe our Direct Support Staff are the foundation of all that we do. To that end, we have worked hard to offer strong compensation and benefit plans and expand opportunities for professional development training. All of this will be available to you as part of the merger.
All CCHARC positions will eventually transition over to Providence positions. Job retention is always contingent on job performance. You will not have to reapply. There will be an onboarding process to help us become familiar with you, and for you to become familiar with Providence and to integrate your work with Providence systems.
Direct Support Staff will not see any changes in their supervisor. There will be some changes in administrative staff and its reporting structure. If any additional supervisory changes are required, they will be communicated directly to those affected.
There will be no changes in your pay schedule until July 1, 2023, when all CCHARC employees will migrate to the Providence payroll system and pay schedule, which pays on the 9th and 24th of each month (earlier if those days fall on a weekend or holiday). The final paycheck through CCHARC will be issued July 7, 2023 for the pay period 6/24-6/30/23. CCHARC employees will receive their first Providence paycheck on July 14, 2023 for the pay period 7/1-7/7/23 and their second paycheck on July 24, 2023 for the pay period 7/8-7/15/23. We are looking forward to sharing information on our On-Demand Pay program in July.
We will evaluate CCHARC overtime policy and practices. Non-exempt employees will be paid overtime in accordance with state and federal overtime requirements. For all hours in excess of 40 hours in one (1) week, overtime will be paid at one and one-half (1.5) times their regular rate of pay, unless otherwise required by applicable law. In accordance with policy, all OT must be clearly noted on your time sheet and must be approved by your immediate supervisor.
Nothing will change whatsoever on your plans or coverage until your current renewal time, which is July 1, 2023. Staff who are familiar with CCHARC and Providence benefits will work together to redesign benefit options that will provide the best access and experience for all staff. All eligible staff will have an opportunity to select benefits during the open enrollment period in May or June.
Providence has an excellent benefits package including Medical, Dental, Vision, 401K with employer match, Life Insurance, Long Term Disability, Short Term Disability, Critical Illness & Accident, Employee Assistance Program, Credit Union Membership, Pet Insurance, On-Demand Pay, Career Paths, Education/Tuition Assistance, Staff Development Program. More information on each of these programs will be sent out during open enrollment.
We will be evaluating positions to align positions and salaries company-wide beginning July 1, 2023. There will be no reduction of salaries as part of this realignment.
Providence evaluates both raises and bonuses annually based on the financial position of the company. Bonuses, if awarded, are paid in September during DSP week, and raises, if awarded, are typically given in the beginning of the fiscal year, which begins July 1st. We do not do Christmas and tenure bonuses.
Staff from both organizations will be evaluating certain positions to bring alignment across the organization. We will go through a process of company-wide evaluation of job descriptions and responsibilities to ensure alignment.
We will be conducting a company-wide evaluation and expect some changes on July 1, 2023. We look forward to sharing more information at an upcoming staff meeting.
Initially, schedules will remain unchanged. Coverage for houses will be part of our evaluation process and we will work with staff and supervisors who will be impacted to provide input during the evaluation process.
The sleep stipend will be part of our evaluation process and we will work with staff and supervisors who will be impacted to provide input during the evaluation process.
Currently, other Providence locations are in Anne Arundel County, with staff members reporting in and around the Arnold, MD area and in and around the Millersville, MD area. Staff who are scheduled to work less than 40 hours may go through an internal process to regularly work at additional Providence locations. Overtime hours must be pre-approved by the supervisor.
Holidays will remain as-is until July 1, 2023, when we expect some changes to bring everything into alignment across the organization. Certain holidays may be added or removed as part of this alignment.
We will evaluate the current training process to determine what will be needed to bring everyone into alignment. Career tracks, development and training will be available beginning July 1, 2023.
In spring 2022 Providence Center officially changed its legal name to Providence of Maryland, Inc. We do business and market our organization as Providence.
To more accurately reflect the work we do to support people to live their best lives in their communities we removed the word “Center” from our name. Changing our name is the first step in a rebranding project to ensure our name, logo and overall brand best represent our vision and who we are as an organization.
We are still in the early stages of our rebranding project and are now working to redesign our logo to incorporate our new name. Future steps include refining our overall brand and look, creating a new website, and updating our social platforms, signage, and collateral.
Until our rebranding is complete, and even though our existing collateral stills reads as “Providence Center,” we are now referring to ourselves as simply “Providence.”
Talk to us today.